Professional rental documents in one click
Rental agreements, invoices and reservation confirmations, generated as PDF straight from the booking. Your company details and your terms, print-ready in seconds.
Stop wasting time on paperwork
Every rental needs a contract, and every return needs an invoice. Writing them by hand or copying them from a Word file takes time, introduces errors and looks unprofessional. And when a customer asks for a copy months later, someone has to find it.
NordFleet builds each document from the rental record. Print the agreement at handover and you get a formatted contract with the vehicle, driver, rental period, pricing breakdown and your rental terms filled in. Invoices add your logo, bank details and payment instructions, and you can download any document again from its rental whenever you need it.
What's included in document generation
Rental Agreements
Contracts with the vehicle, driver, rental period, pricing breakdown, extras and your rental terms, plus signature lines for you and the driver. Ready to print and sign.
Invoices
Itemized invoices with the rental, extras, tax and the balance due, plus your logo, company registration and tax numbers, bank details and payment instructions.
Reservation Confirmations
Download a PDF confirmation for any reservation, with your terms and conditions, to give to the customer before they arrive.
Return Condition on Record
The fuel level, condition ratings and damage notes recorded at check-in print on the rental agreement, so you have a record if a damage or fuel charge is disputed.
Draft Invoice at Return
Before you close a return, preview the final invoice as a draft, including extra charges and the rental charge recalculated for the actual days.
Your Details, Set Once
Company name, address and contact details are entered once in settings and printed on every document. Invoices add your logo, bank details and payment instructions, and your terms print on agreements and reservation confirmations.
Rental document questions
Which documents can NordFleet create?
Rental agreements, invoices and reservation confirmations, all as PDF. When a car comes back, you can also preview the final invoice as a draft before you close the rental.
Can I download a document again later?
Yes. NordFleet creates each PDF from the booking when you download it, so you can get the agreement or invoice again from the rental, or the confirmation from the reservation, even months later. Company details and terms come from your current settings.
Do invoices show VAT?
Yes. Invoices itemize the rental, extras and any additional charges, then show the subtotal, tax at your VAT rate, the total, the amount paid and the balance due.
Ready to automate your rental paperwork?
Start free with up to 3 vehicles. No credit card required.